Call of the Void is a private club that reserves the right to refuse any person the right to participate in our spaces - including our Facebook page, our Discord server, and our hosted events and games. A member may have their right to participate revoked if they are believed to be a threat to themselves, others, or the game’s community, or if their continued membership would cause harm to themselves/other members/the community. These determinations will be made in good faith, and with consideration of this private club’s goal of promoting safe space for members.
A report will always be followed up with an investigation. Any staff member may be reported to and assist in filing a report. Once a report is filed, it will be communicated to the Game Runners and other members of staff.
A staff member will be selected as an investigator. The staff member investigating the case is required to be reasonably free of direct bias regarding the subject of the investigation. If no staff member can be found without such a bias, a Game Runner will handle the investigation. If the report regards a Game Runner, then a staff lead will select a staff member to investigate.
Investigations will include communication between the named investigator and the individual(s) who filed the report, any witnesses, the person being investigated, and may or may not seek further information from other witnesses and/or affected members of the community. If any of these people are unable to make themselves available for contact in a timely manner with the investigator, the investigation may stall. The investigator may discuss the case internally with other members of staff, but every effort will be made to ensure that the identities of those involved and details of the investigation are kept confidential.
Investigations will be resolved within 45-60 days, unless extenuating circumstances prevent a resolution. However, staff will do their best to find a resolution before the next event and find a temporary solution if necessary, such as a suspension.
Once an investigation is concluded, a written summary of the investigation will be submitted to the Game Runners. The Game Runners will make a decision, which may include gathering opinions from other members of staff and/or the wronged party, at what would be the best resolution of the conflict. In the event that a Game Runner is involved is the subject of the report, the investigator may select a group of staff to make the decision instead.
If the investigator determines that inappropriate behavior, prohibited behavior, behavior that violates game policy or the Code of Conduct, or harassment has taken place, staff will then decide, given the severity of the behavior, whether the offending member is deserving of (1) a private reprimand and warning with further action based upon discussion with and consideration of what the filer(s) of the report request, (2) a more serious action or punishment, such as suspension, or (3) a ban from all game and community spaces. The scale of any punishment levied will seek to be commensurate to the level of harm the offending activity had on any victims and upon the community at large. Repeat offenses will be taken into account and will increase the severity of penalties appropriately.
Call of the Void reserves the right to require players who have been suspended from game play following being found to be in violation of game rules or community standards to show proof of attendance to anger management classes, counseling with a certified mental health professional, sexual harassment training, or equivalent outside mental health or behavior resources before being allowed to return to active play.
In the event that a staff member is the subject of an investigation, they may be suspended from staff duties until the investigation is concluded.
If the subject of an investigation believes the judgment or penalty to be unfair, they may appeal. Staff may or may not grant such a request based on the severity of the behavior in the report. If a follow-up investigation is performed, the results of the second investigation could supersede, replace, or amplify the results of the first.
This appeal can be requested by reaching out to Game Runners. This must be done via email. The individual(s) making the appeal must state their case, including any relevant evidence.
Appeals may not be submitted sooner than two weeks from the date of their conclusion to allow time for all parties to process events without further stressors.
The Game Runners will evaluate the appeal, and will be responsible for reopening the investigation and/or delegating the follow up investigation to a trusted staff member.
There may only be one appeal per report. The finding of an appeal is final and cannot be further appealed.
Investigation and appeal details shall not be made public without the express permission of all affected persons. Investigations shall only be made public in extreme circumstances, primarily to convey details of the circumstance to other local LARP organizations/clubs.
Last Updated: April 2022